Frequently Asked Questions
Why should I choose Payroll Management Assistance to do the payroll process for my business?
Payroll Management Assistance is your source for reliable, accurate, and friendly service. We will assist you in targeting all of your payroll needs and take away the hassle of payroll administration. Payrolls will be processed in a timely manner, taxes will be paid, quarterly reports will be filed, and we will complete all year-end reporting. At any time, you can change any of your payroll procedures to ensure that we are providing the service you deserve. Our services are competitive with the larger payroll companies but attention to client satisfaction separates us from the rest.
How do I report hours or changes for my payroll?
We ask all clients to do what is most convenient for them. You can call, e-mail or fax your payroll or payroll changes. PMA will provide payroll worksheets with every payroll that are user friendly. However, if you feel more comfortable with your own spreadsheet we encourage you to use that. We also offer online access to submit the payroll yourself.
Will you track PTO?
We can track vacation or sick time in one of two ways. If employees accrue time based on the hours they work we can set this up to report the amount of time earned with the pay period. Or if you offer employees a total amount of time off you can provide the total number of days or hours and we will report the time available as it is used.
Do you offer direct deposit?
PMA does offer direct deposit. Simply provide the company and the employee account information. Direct deposit offers convenience for your business and staff. Money is available in the employee account on the pay date.
2020 Form W-4, Employee’s Withholding Certificate:
What you need to know
We are asking that you please take the time to educate yourself & your employees on the changes to the Federal Form W-4. We are already half way through the 1st Quarter; if you have not already done so, we highly recommend that you have each employee take the following steps to review their tax status:
- Visit the IRS website & utilize the 2020 IRS tax estimator to be sure that the proper amount of taxes are being withheld from each pay check https://apps.irs.gov/app/tax-withholding-estimator
- Seek advice from an Accountant during THIS tax season
By following the recommendations listed above, an employee can then do a paycheck checkup in April to ensure that the proper amount of taxes are being withheld.
Any newly hired employees in 2020 are required to complete the redesigned W-4. The 2020 version of Form W-4 does no longer asks individuals to choose a number of allowances. Instead, you will now provide dollar estimates to determine the Federal withholding.
Elimination of the Personal Allowances Worksheet.
With the passage of the Tax Cuts & Jobs Act (TCJA) in 2017, personal exemptions were eliminated. These exemptions were tied to allowances, since exemptions are now obsolete, the need to determine the number of allowances is also no longer a determining factor.
Think in dollars (and have last year’s tax returns handy)
With the new form, individuals will claim deduction amounts in dollar figures. That also means that it is wise to have last year’s tax return handy when you complete the new W-4. The return will let you make educated guesses on amounts of outside income. The form will ask questions about whether you want tax withheld on money sources like interest, dividends or retirement income.
Before completing the 2020 Form W-4, please read the instructions that are included with the form.
You must complete Steps 1 and 5. Steps 2, 3 and 4 are optional, but completing them will help ensure that your federal income tax withholding will more accurately match you tax liability.
Step 1 is for your personal information
Step 2 is for households with multiple jobs
Step 3 is used to claim tax credits for dependents
Step 4 is for other adjustments (additional income such as interest & dividends, itemized deductions that exceed the standard deduction and extra tax you may want withheld)
Step 5 is for you to sign the form
The IRS takes your privacy seriously and suggests that if you are concerned about reporting income from multiple jobs in Step 2 or other income in Step 4(a), you check the box in Step 2(c) or enter an additional withholding amount in Step 4(c).
To determine the additional withholding amount, you can use the withholding estimator found: https://apps.irs.gov/app/tax-withholding-estimator-2019/income-and-withholding
Download the new 2020 Form W-4 Form and instructions: https://swpay.com/wp-content/uploads/2019/12/fw4.pdf
Remember, current employees that are not making changes to their deductions are not required to complete the new 2020 Form W-4
**Please keep in mind that Payroll Management Assistance is not authorized to provide tax guidance nor are we to be held accountable for an employee’s failure to properly review their pay stub / withholdings each pay.